We have made really good progress with creating a fully functional closed E mail group and several E mails have been sent to members. This method of communication has been well received.
However, we still need more E mail addresses to ensure that we can easily communicate with almost all our members in such a rapid and efficient way. HAVE YOU GIVEN OUR MEMBERSHIP SECRETARY YOUR E MAIL ADDRESS?
The original news item is given below
Your committee is concerned that with only 2 Newsletters each year only those members who are able to attend winter meetings or outings have any opportunity to be updated with news of our activities. We need to be able to contact members more quickly and posting letters is far too expensive in both the cost of the stamps and the time and effort of putting letters into envelopes.
Our website is one means by which we can update our members but an even more satisfactory means is by E mail. Once an E mail has been prepared it can be sent to as many addresses as we have available. A message about a meeting being cancelled because of poor weather can be sent out at 09.00 on the morning of the meeting long before any member will be leaving home. Furthermore we can update members about change of venues and advise them about any late availability on excursions.
We have decided to use an E mail system (Mailchimp) to provide the means by which we can send to any number of E mails addresses at the same time. This is a totally secure system which is not connected to your name or address and therefore of no use to a third party.
In early August to test this system an E mail was sent out to those members whose E mail addresses were already known by our Membership Secretary. It has been well received. In a subsequent E mail we were able to advise members on availability of seats for excursions, ballet visits and holidays. This has already led to more bookings for some of these events.
So we need more E mail addresses (and accurate ones as some of the addresses we had came back undeliverable) so that more of our members can receive these more regular updates. Unfortunately some members may not have access to E mail facilities but the increasing nationwide take up of E mail and web usage suggests to us that this is the way forward. We simply cannot afford to send more postal communications.
Please if you have not already done so send your E mail address to Janet Bailey, our Membership Secretary. Her E mail address is on the Contacts Page of the website.